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AI system for meeting minutes and action-item tracking

Automatically records, transcribes and minutes your meetings in Kazakh and Russian. Creates action items, assigns owners and tracks completion — without a secretary or manual data entry.

For: the quasi-public sector, banks, oil and gas corporations, and any company with regular meetings and 500+ employees. Built on Cybernet AI (98% accuracy in Kazakh/Russian) + n8n + Bitrix24 — tailored to your infrastructure.

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minutes · boardready

recording processedMeeting · 47 minutes

Minutes generated14 decisions capturedDOCX

7 action items createddistributed to 4 ownersBitrix24

1 budget blockerescalated to the CFO!

problems

What happens without a system

The secretary spends 2–4 hours after every meeting transcribing the recording and drafting the minutes.

Action items are recorded manually or by ear — some get lost, and deadlines are pushed back without notice.

Managers cannot see the status of action items between meetings — failures only surface at the next one.

Participants interpret agreements differently: there is no single source of truth for the meeting's outcomes.

The archive of minutes is scattered — some in email, some in folders, some not written down at all.

Completion is tracked manually: the manager has to remind and check personally. That means lost time and conflict.

pilot targets

We define the target metrics before we start

We agree the metrics with you before the work begins. If we don't reach them, we keep working until we do — or refund proportionally.

up to 90%time saved on preparing the minutes (2–4 h → 15 min)

+30–40%action items completed on time — measured before and after the pilot

100%of meetings captured — no exceptions

from 30 secto find any decision in the meeting archive

system components

8 steps — the full meeting lifecycle

Meeting recording

Connects to Zoom, MS Teams, Google Meet, or a conference room via microphone. Recording starts automatically.

Transcription

Automatic conversion of audio into text. Kazakh, Russian, English. Separation by speaker.

Agenda and structure

The system identifies the topics discussed and structures the transcript into blocks.

Meeting minutes

Ready-made, structured minutes in DOCX within 5 minutes of the meeting. Formatted to your template.

Action-item extraction

The AI identifies every action item, determines the owner, deadline and priority, and notifies the assignee.

Reminders and deadlines

Automatic reminders 3 days before the deadline and on the deadline day. No manual oversight.

Completion tracking

A status dashboard: done / in progress / overdue. A weekly report to the manager.

Archive and search

All minutes in a single archive with semantic search. A decision from a year ago — found in 30 seconds.

example scenario

Manager's queries — the system's answers

QuestionWho was responsible for the equipment procurement in the minutes from March 15, and has the action item been completed?

SystemOwner — B.K. Almatov. The deadline was March 30. Status: completed 5 days late. The reason for the delay is recorded: a supplier delay. The supporting document is attached to the action-item card.

QuestionShow all action items for the "Restructuring" project with the status "overdue".

SystemFound 4 overdue action items. Owners: Zhanbekov (2), Kasymova (1), IT department (1). The oldest dates from February 14. Generate reminders?

frequently asked questions

What you need to know

Through a physical microphone or a conference system (Poly, Jabra, Yealink). For online meetings — integration with Zoom, Teams, Meet. No special equipment is required.

We use Cybernet AI with 98% accuracy in recognizing Kazakh and Russian — technically the best solution on the market for Kazakhstan's languages.

Yes. We load your standard DOCX template — the system generates minutes in exact accordance with your formatting requirements.

Yes. Action items are automatically created as tasks in Bitrix24, amoCRM, or your task tracker. Deadlines and owners are pulled from the minutes.

Data is stored in Kazakhtelecom Cloud (compliant with Law No. 94-V) or on-premise on the client's servers. Access — for authorized users only. An NDA is set out in the contract.